DOG GUIDE HANDLERS AUSTRALIA

Committee Terms of Reference:
The role of the DGHA committee is to identify the direction and objectives of the Association, in accordance with issues raised by DGHA members.
These terms of reference provide guidelines for the roles and responsibilities of committee members.

PRESIDENT:
Preside as Chair at all committee and members meetings. 
Responsible for the preparation of the annual report on the activities of DGHA.
Respond to official DGHA correspondence, or delegate this task as appropriate.
Provide President’s report for quarterly member’s newsletter on the activities of DGHA.
Co-President: 
Share the delegated duties of the President as necessary.
Provide support to President as needed.

VICE PRESIDENT:
Preside as Chair at all meetings in the absence of the President. 
Provide support to President as needed.

SECRETARY & Co-Secretary:
The duties of Secretary may be divided and delegated between two persons, as necessary.
Maintain Members Database.
Draft and attend to all incoming and outgoing correspondence as required.
Monitor DGHA generic email account, and forward all email correspondence to committee for consideration.
Provide Agenda and notice of committee Meetings.
Record and transcribe Minutes of committee meetings, and disseminate to committee members in a timely manner.
Editor of DGHA Newsletter and Annual Report.
Administer DGHA social networking Facebook and Twitter Accounts.
Administer DGHA committee group email account.
Administer DGHA member’s group email account.

TREASURER:
Collect and receive all monies due to DGHA.
Operate and maintain DGHA bank account, and be responsible for financial transactions as authorized and approved by the executive committee.
Keep accurate accounts and books showing the financial affairs of DGHA.
Act as co-signatory for DGHA bank account with another designated and authorized executive committee member.
Provide annual financial report. 

GENERAL COMMITTEE MEMBERS:
Each committee member will be responsible for a particular portfolio, and will act as chair for a working group, to develop an action plan for achieving the objectives of the Strategic Plan.
General committee members shall assume extra tasks and duties delegated to them which may include, but is not limited to; 
Co-ordinate activities and liaise with the general Membership in their region. 
Act as designated assistants to Executive members as required. 

GENERAL GUIDELINES:
All committee members must be financial members of DGHA.
Both full and associate members of DGHA are eligible to stand on the committee. 
Only full members are eligible to vote.
When a resolution requires a vote, in the absence of a simple majority, the Chair of the meeting will have both a deliberative and casting vote.
In addition to the four executive committee positions, the DGHA committee may include up to 8 other people as general committee members.
In the case of vacancies on the DGHA committee, the executive may co-opt and appoint people to the committee as required. 
An appointment to a vacancy on the committee may only occur after discussion and agreement at a committee meeting, where a majority of members pass a resolution to ratify the appointment.
The proposed term of office for executive committee members, is for a period of 2 years, and a member may be re-elected for three consecutive terms.
A general committee member may hold this office and be re-elected indefinitely.
A quorum for committee meetings will be deemed as having four (4) full members present. 
A quorum for general members meetings will be deemed as having eight (8) full members present.
It is assumed that people on the DGHA committee will remain committed to attend meetings, and support the work of DGHA, therefore if any committee member is absent from more than three consecutive meetings without due cause, their continued active participation in the committee should be reviewed by the Executive.